Meeting Requirements

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Meeting Requirements

 Subject of Discussion  February  May  August  November
 Auditing & Accounting  X  X  X  X
 Budget Compliance    X    
 Tax Allocation    X    
 Treasury Cash & Investments  X  X X  X
         

 

Meetings

1. Regular meetings of the FOC shall occur at least four times each fiscal year within 40 days of each quarter’s end. a. The Committee must also meet twice annually with the independent auditors, in the beginning and at the conclusion of each audit. These meetings may be scheduled separately or occur as part of the quarterly meetings. 

2. Special meetings may be called by the Chair or at the written request of two or more Committee members. a. All Committee members shall be provided with a written agenda 24 hours in advance of the meeting and the agenda shall be posted in appropriate locations. The agenda shall state the time, place, and business to be transacted at the meeting, and no other business shall be considered at the special meeting.

Convening Meetings

The meeting agenda shall be posted and delivered to the Committee at least 72 hours in advance. Only items included in the agenda may be discussed and considered. The Committee may discuss a non-agenda item at a regular meeting if pursuant to Government Code Section 54954.2 (b) (2), upon determination by a two-thirds vote of the members, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the Committee subsequent to the agenda being posted.

Open Meetings

All Committee meetings are open to the public and are subject to the Ralph M. Brown Act (Title 5, Division 2, Part 1, Chapter 9, commencing with Section 54950). The public will be given the opportunity to be heard and make comments at the end of each meeting open to the public.

Quorum

A quorum is no less than a simple majority of the total current voting membership. Action may be taken by a majority of those present and voting and by no less than a majority of the quorum.

Available Links

Financial Oversight Charter Revisions 2018-15-03

Division of Internal Audit

Financial Oversight Committee-Ordinance Revisions Board approved revision 2016.09.13